Privacy Policy
Introduction
Dance Sport Trust (DST) is committed to protecting your privacy.
This policy explains what information may be processed when you visit our website, how that information is used, when it may be shared, and the steps taken to protect it.
This website operates primarily as an informational and signposting resource. We do not operate user accounts or membership portals. We provide an optional email signup for people who choose to receive occasional Dance Sport Trust updates.
1. Who We Are
Dance Sport Trust (DST)
An unincorporated association established in England and Wales
Website: www.dancesporttrust.org
Email: info@dancesporttrust.org
For the purposes of UK data protection law, DST acts as the data controller for personal data processed in connection with the website and the DST activities described in this policy.
2. Information We May Process
We collect limited personal information where you choose to contact us, make a donation or payment, sign up to receive occasional Dance Sport Trust email updates, contribute to DST material, or raise a correction, concern or complaint. We do not operate user accounts or account registration on this website.
However, limited information may be processed in the following ways:
a) Essential Technical Data
This website is hosted by Wix. As part of standard website functionality, essential technical data such as IP address, browser type and device information may be processed automatically to ensure the secure and effective operation of the site.
DST uses Wix’s built-in analytics, subject to your cookie choices, to understand general website use, such as site visits and page activity.
Cookie choices and consent preferences may also be recorded through Usercentrics for Wix, which we use to manage cookie consent on the website.
b) Email Contact
If you contact us by email, we will use the information you provide to respond to and manage your enquiry.
Contact details provided when you contact DST are not automatically added to our email updates list and will not be used to send email updates unless you separately choose to subscribe.
c) Email Updates
If you choose to sign up for Dance Sport Trust email updates, we collect your email address and, if you choose to provide it, your first name.
We use this information to send occasional updates about new Dance Sport Trust resources, articles, conversations and other DST news.
You will only receive these emails if you have actively chosen to subscribe. You can unsubscribe at any time using the unsubscribe link included in our emails.
Signing up for email updates is optional and is separate from contacting DST, making a donation or payment, or otherwise interacting with us.
d) Phone Contact
If you contact us by phone, we may receive limited personal information such as your name, phone number, call record, and any information you choose to share during the call.
We use this information solely to manage and respond to enquiries where appropriate.
Please do not send sensitive information by text message or WhatsApp message. Dance Sport Trust does not provide emergency support, safeguarding intervention, medical advice, legal advice or counselling. If your concern is urgent, please contact the appropriate emergency service, safeguarding authority or professional support service.
e) Donations and Payments
If you choose to make a donation or payment, relevant payment information may be processed securely by third-party payment providers, including Stripe.
DST does not store or process full payment card details directly. Payment providers process payment information in accordance with their own privacy, security and regulatory obligations.
Donor information may be retained where necessary for accounting, record-keeping, payment administration, fraud prevention, dispute management, and legal obligations.
f) Community Voices and Contributor Information
If you contribute to Community Voices or another Dance Sport Trust article, interview, conversation, podcast, audio or video contribution, we may process information including your name, contact details, biography or professional information, correspondence with DST, your contribution, photographs or other material you provide, and where applicable audio or video recordings and records of your agreement or permission to publish.
We use this information to communicate with you, prepare and manage the contribution, carry out appropriate editorial work, publish and promote the agreed contribution, and maintain appropriate records of permissions and publication arrangements.
Some contributions may include sensitive personal information that a Contributor has chosen to share about themselves, for example information relating to health or personal background. Where this occurs, Dance Sport Trust will handle that information with particular care and will obtain any additional agreement or consent required before publication.
g) Corrections, Concerns and Complaints
If you contact Dance Sport Trust to raise a factual correction, concern or complaint, we may process your name and contact details, the information you provide about the matter, any supporting material you send to us and our correspondence with you.
We use this information to consider and respond to the matter and to maintain appropriate records where necessary.
3. Lawful Basis for Processing
Where personal data is processed, DST relies on one or more appropriate lawful bases depending on the purpose of the processing:
Legitimate interests, where necessary for our legitimate interests in operating and securing the website, responding to and managing enquiries, managing contributor and publication arrangements, considering corrections, concerns and complaints, and administering DST’s activities.
Consent, where you actively choose to sign up to receive Dance Sport Trust email updates. You can withdraw this consent at any time by unsubscribing.
Contract, where processing is necessary in connection with a contributor agreement, payment for a service or another agreed arrangement, where applicable.
Legal obligation, where information must be processed or retained to meet financial, accounting or other legal requirements.
Special category personal data, where a contribution includes information such as health information or other specially protected personal data. Dance Sport Trust will only process or publish this information where an appropriate additional condition under UK data protection law applies. Where we rely on explicit consent, this will be obtained separately.
4. How We Use Information
Any information processed in connection with the website and the DST activities described in this policy is used only to:
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Maintain and secure the website.
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Respond to and manage direct enquiries.
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Send Dance Sport Trust email updates to people who have actively chosen to subscribe.
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Administer donations or payments where applicable.
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Keep appropriate financial and accounting records.
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Comply with legal, regulatory or accounting requirements.
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Manage, prepare, publish and promote agreed contributor material.
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Consider and respond to factual corrections, concerns and complaints.
We do not use personal data for advertising, profiling or automated decision-making.
5. Sharing of Information
We do not sell or trade personal data.
Personal data may be processed by service providers used by DST where necessary to operate the website and related services.
Wix processes website, form, contact and email subscriber information on behalf of DST to provide website hosting, form management, contact management and email communication services.
Usercentrics for Wix may process information relating to your cookie choices and consent preferences in order to provide and manage the website’s cookie consent system.
Where donations or payments are made, relevant information may be processed by secure third-party payment providers, including Stripe.
Information may also be shared where required by law, regulation, accounting duties, fraud prevention obligations, or payment dispute processes.
We do not share subscriber details with other organisations for their own marketing purposes.
Where a Contributor has agreed to publication, information forming part of the agreed contribution may be made publicly available. This may include their name, biography or professional description, photograph, written contribution and, where applicable, audio or video recording.
6. Data Storage and Security
Information processed through Wix, Stripe and other third-party service providers is handled using the systems and security measures provided by those platforms.
Email subscriber information is stored and managed through Wix’s form, contact and email communication services.
DST takes reasonable steps to protect personal information it receives or controls, including limiting access to appropriate authorised individuals and using secure account access where available.
Some service providers used by DST may store or process personal information outside the UK. Where this involves an international transfer of personal information, the transfer will be made in accordance with applicable data protection law, including through recognised adequacy arrangements or appropriate contractual safeguards where required.
You can contact us at info@dancesporttrust.org if you would like further information about the safeguards used.
DST does not store full payment card details or operate its own payment-processing systems.
7. Data Retention
Email correspondence is retained only for as long as necessary to respond to the enquiry or manage ongoing communication.
Email subscriber information is retained while you remain subscribed to Dance Sport Trust email updates. If you unsubscribe, DST will stop using your information to send email updates. Limited information may be retained where necessary to record your unsubscribe preference and prevent you from being added to the mailing list again in error.
Financial records relating to donations or payments are retained in accordance with legal, accounting and record-keeping requirements.
Other personal information is retained only for as long as reasonably necessary for the purpose for which it was collected or where retention is required by law.
Contributor correspondence, agreements, permissions and publication records may be retained for as long as the contribution remains published or archived and for a reasonable period afterwards where necessary to maintain an appropriate record of the publication and permissions given.
Records relating to corrections, concerns or complaints may be retained for as long as reasonably necessary to consider the matter, respond to it and maintain an appropriate record of how it was handled.
8. Your Rights
Under UK data protection law, you may have rights relating to your personal information, including the right to:
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Request access to personal information we hold about you.
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Ask us to correct inaccurate or incomplete information.
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Ask us to delete your personal information in certain circumstances.
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Ask us to restrict the way we use your information in certain circumstances.
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Object to certain uses of your personal information.
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Withdraw consent where we rely on consent to process your information.
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Request a copy of personal information you have provided to us in a portable format, where this right applies.
If you have subscribed to Dance Sport Trust email updates, you can withdraw your consent at any time by using the unsubscribe link in our emails.
You have the right to object at any time to your personal information being used for direct marketing purposes.
To exercise any of these rights, please contact:
9. Data Protection Complaints
If you have a concern or complaint about how Dance Sport Trust has handled your personal information, please contact us at:
We will acknowledge receipt of a data protection complaint within 30 days and will take appropriate steps to consider and respond to it without undue delay.
We will keep you informed about the progress of your complaint and will communicate the outcome without undue delay.
If you remain dissatisfied after raising the matter with DST, you also have the right to raise your concern with the Information Commissioner’s Office (ICO).
10. Children’s Privacy
While DST’s work relates to dancers of all ages, this website is intended primarily for adults, including parents, teachers and professionals.
The Dance Sport Trust email updates signup is not intended for children under the age of 16 and we do not knowingly use the signup to collect their personal information.
Where Dance Sport Trust processes personal information relating to a child or young person in connection with an agreed activity, resource or contribution, appropriate consent and safeguarding arrangements will apply.
11. Changes to This Policy
This Privacy Policy may be updated from time to time to reflect changes in our services, how we process personal information, or relevant legal and regulatory requirements.
The current version will always be available on this page.
Last updated: 5 September 2026